HR & Administration Manager

Human Resources:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy;

• Bridge management and employee relations by addressing demands, grievances, or other issues;

• Manage the recruitment and selection process, including sourcing, screening, interviewing, and hiring candidates;

• Oversee and manage the performance appraisal systems that drives high performance. Assess training needs to apply and monitor training programs.

• Ensure legal compliance throughout human resource management

• Reviewing monthly pay run and all month-end payroll related reports.

• Resolving payroll discrepancies & variance analysis on payroll costs vs. budget.

• Handling payroll & HR related inquiries, including workers' compensation claims.

• Reviewing and amending HR policies and processes as required.

Administration:

• Oversee and manage administrative functions to ensure efficient and consistent operations

• Develop and implement administrative policies and procedures

• Manage office supplies procurement and maintenance of office equipment

• Coordinate and manage office renovations and relocation projects

• Handle insurance plans and vendor contracts negotiations

• Manage facility management, including office cleaning, security, and safety plans

• Management of company motor vehicle fleet and financial records.

• Preparing annual insurance renewal and assisting with insurance inquires & claims.

• Ad hoc tasks as assigned by the Managing Director.

Employee Relations:

• Nurture a positive working environment

• Oversee and manage employee benefits programs

• Promote employee well-being through employee engagement programs and social activities

Return to Work Management:

• Compiling the initial notification information

• Coordinating the worker's recovery at work with the site manager including identifying suitable work,

• Preparing, monitoring and reviewing a worker's recover at work plan

• Liaising with the worker's support team

• Supporting the redeployment of workers (internally or externally) into suitable work when they cannot return to their pre-injury duties

• Keeping confidential case notes and records in line with laws and guidelines

• Implementing the RTW program

• Keeping injury and recover at work statistics

• Promoting the health benefits of good work recovery at work

• Contributing to the improvement of relevant policies and systems.

Compliance and Reporting:

• Ensure compliance with labour regulations and employment laws.

• Prepare and submit reports to senior management regarding HR and administrative activities.

• Annual returns including payroll tax & worker's compensation insurance.

Experience, knowledge & abilities

• Proven work experience as an HR & Admin Manager or similar role

•  Knowledge of HR functions (recruitment, training & development, performance management, etc)

• Familiarity with labour laws and disciplinary procedures

• Excellent organisational and leadership skills

• Outstanding communication and interpersonal skills

• Problem-solving aptitude

Education, certification and qualifications

• Bachelor’s degree in Human Resources, Business Administration, Finance or relevant field;

Additional Requirements:

• Ability to work effectively under pressure and meet deadlines

• Strong decision-making and analytical skills

• Ability to maintain confidentiality and handle sensitive information

Send your application to: info.au@ssi-schaefer.com with the job title in the subject box.